Version 2.0 — Effective October 1, 2026
Playdawn HR Consulting Private Limited ("Playdawn", "we", "us") is a recruitment and HR consultancy in Bengaluru, India.
Legal Name
Playdawn HR Consulting Private Limited
CIN
U78300KA2023PTC181410
GSTIN
29AAOCP2659R1Z9
Registered office
Alankar Plaza, BK Circle, Nayak Layout, 8th Phase, J. P. Nagar, Bengaluru, Karnataka 560076, India
Contact
We are the Data Fiduciary under India's Digital Personal Data Protection Act, 2023. Where the EU or UK GDPR applies, we are the Data Controller.
Playdawn traded as Playdawn Consulting, a sole proprietorship, from 2020 until the company was incorporated in 2023. Records created before then transferred to the company, and we remain accountable for them.
Candidates. First and last name, email, phone, LinkedIn profile URL, portfolio links, location, current and desired annual salary, notice period, work history, skills, and our notes from conversations with you. Later in a process, if you agree, identity or right to work documents, salary evidence, and reference or background check results. Section 4 has the detail.
Clients and business contacts. Business contact details, our correspondence, role requirements, commercial terms, invoices and payment records.
Website visitors. Device and browser information, IP address, pages viewed and where you came from.
People who use our forms. Whatever you send us, plus the email address or phone number you sent it from. For the salary calculator, the role details you enter and the email address we send the report to. The salary survey is anonymous. We do not ask for your name, email or phone there.
We do not ask for information about health, disability, caste, religion, sexual orientation, political views, trade union membership or criminal record. We do not knowingly collect data about anyone under 18.
Purpose
DPDP basis
GDPR basis where it applies
Finding and approaching candidates
Consent, asked for at first contact
Legitimate interests in running a recruitment business
Assessing and representing a candidate
Consent
Legitimate interests, or steps taken at your request before a contract
Sharing a profile with a named client
Consent for that client
Legitimate interests, with the candidate's agreement
Keeping a candidate on file for future roles
Consent
Legitimate interests
Managing client relationships and invoicing
Contract
Contract
Business development outreach
Consent where required
Legitimate interests
Sending a salary report you asked for
Consent
Consent
Newsletters and marketing
Consent
Consent
Website analytics
Consent
Consent
Accounting and tax records
Legal obligation
Legal obligation
Handling a legal claim
Legal obligation
Legitimate interests
Giving us your details is not required by law, but we cannot consider you for a role without them.
Where we rely on consent, you can withdraw it at any time and it is as easy to withdraw as it was to give. Withdrawing does not undo anything we did before. Where we rely on legitimate interests, you can object, and we will stop unless we have compelling grounds that override your interests.
This section applies to anyone we might put forward for a job: people who applied through our careers page, people we approached, and people who were referred to us.
4.1 Where we got your details
You applied, through our careers page at playdawn.com/jobs/open-roles. Until 2026 we also ran a careers page at careers.playdawn.com, hosted by Manatal. That page is closed and the data held there has been deleted. If you applied through it, your details are now held only in our own system.
We found you. Most records in our database start this way. We search professional networking platforms, job portals, public portfolios and studio credits for people whose experience fits a live role, and we use contact discovery services to find a work email or phone number. We collect professional information only.
Someone referred you. A candidate or contact gave us your name. We tell you who when we contact you.
A client sent you to us.
If we got your details from anywhere other than you, our first message says so and links here. Reply "remove me" and we delete your record. We do this at first contact, and in any case within one month of getting your details.
4.2 What we hold
From an application. First and last name, email, phone, LinkedIn profile URL, portfolio link if you give one, desired annual salary, current annual salary if you choose to give it, notice period, and the role you applied for. We do not ask for a CV. Our old Manatal page did require one, but those CVs were not carried across when we moved systems and we no longer hold them.
From sourcing. Name, public profile URL, current employer and job title, skills and experience shown on your profile, location, and a work email or phone number.
From talking to you. Notes on what you are looking for, salary expectations, notice period, visa or relocation position, and our view on your fit for particular roles. You can ask to see these notes.
Later in a process, if you agree. Identity or right to work documents, salary evidence, and reference or background check results.
4.3 What we do with it
We match you to roles, contact you about them, assess your fit, represent you to clients with your agreement, support you through the process, and keep you on file for future roles.
4.4 Sending your profile to a client
We name the client before we send anything. We need your agreement for each client, each time. Agreeing to one company is not agreeing to another. If you say no, you stay on our books for other roles.
Once a client has your details, they are independently responsible for that data. If you want it deleted from a client's systems, tell us and we will pass the request on. You can also contact them directly.
4.5 How long we keep your file
24 months from the last meaningful contact. That means an application, a reply, a call, or a booked meeting. Each one restarts the 24 months. If 24 months pass with nothing, we delete your record, after emailing you first so you can ask us to keep it.
We keep records longer only where the law requires it, or where there is an unresolved dispute.
4.6 Case studies and testimonials
We do not name candidates in published case studies without asking first and getting a clear yes. Case studies published without consent are anonymised. If you agreed and later change your mind, tell us and we will remove or anonymise it. The same applies to testimonials.
4.7 We never charge candidates
We do not charge candidates any fee at any stage. Our fees are paid by employers. If anyone asks you for money in Playdawn's name, treat it as fraud and tell us at info@playdawn.com.
We hold your business contact details, our correspondence, notes on your hiring needs, and contract and billing records.
We use this to deliver our services, to invoice, to keep in touch about roles, and to tell you about services we think are relevant. You can stop the last of those at any time by replying to any email or writing to info@playdawn.com.
Where a signed agreement governs your engagement, that agreement sets the commercial and confidentiality terms between us. This policy explains how we handle personal data. It does not change your contract.
Some clients are billed through Mars Edge Technologies FZCO in the UAE, an independent company we work with for billing in that region. Playdawn has no ownership in it and it does not receive candidate data.
We use AI tools to summarise CVs and profiles, draft messages, and, where a candidate has separately agreed, run recorded interviews.
If we invite you to an AI interview, we tell you it is AI before it starts, ask your permission to record and transcribe, and ask separately before sharing the recording with a named client. You can say no to an AI interview and still be considered for the role.
No decision about you is made by a machine alone. Every decision to shortlist or reject is made by a person at Playdawn. AI output is a working aid, not a score we follow. We do not use AI that claims to read emotion, personality or honesty from someone's voice, face or writing.
To have your file handled without AI tools, write to info@playdawn.com.
We are based in India and most data stays here. Some service providers process data elsewhere, which may include the EU, the United States and Singapore.
For transfers out of the EU or UK we rely on the European Commission's Standard Contractual Clauses, or the UK International Data Transfer Addendum. For transfers out of India, the DPDP Act allows transfer to any country the Government has not restricted.
Candidate records
24 months from the last meaningful contact. See section 4.5.
Client records
For the engagement, plus 7 years
Accounting records
8 years, under the Income Tax Act and Companies Act
Website analytics
14 months
Salary survey responses
Indefinitely, as they are not personal data
Access and processing logs
At least 1 year, under the DPDP Rules 2025
If there is an unresolved dispute or legal claim, we keep the relevant records until it is finished.
You can ask us to:
show you everything we hold, including our notes
correct anything wrong or out of date
delete your record
stop using your data for a particular purpose, or stop contacting you
withdraw a consent you gave, including agreement to be sent to a client
give you a copy of your data in a portable format
act on the instructions of someone you nominate, if you die or become unable to act for yourself
Where GDPR applies, you can also ask us to restrict processing, and object to processing based on legitimate interests.
How to ask. Email info@playdawn.com, reply to any message from us, or use playdawn.com/data-rights. There is no charge. We reply within 30 days. The DPDP Rules allow up to 90 days for complex requests, and if we need longer we will tell you why.
If you are not satisfied, contact our Grievance Officer in section 13. After that you can complain to the Data Protection Board of India, or to your supervisory authority if you are in the EU or UK.
This policy is available in English or in any language listed in the Eighth Schedule to the Constitution of India, on request.
Cookies are small files a website stores on your device. Similar technologies include local storage and tracking pixels. We use the word "cookies" for all of them.
Your choice. When you first visit, a banner asks what you want to allow. Essential cookies always run, because without them the site does not work. Everything else stays switched off until you agree. You can change your mind at any time in cookie settings.
We use Google Analytics to understand which pages are useful and where visitors come from. We do not use it to identify you personally. Analytics data is kept for 14 months.
Embedded tools
Some pages embed tools from other companies, which may set their own cookies when the tool loads. Tally runs our job application form, salary calculator and salary survey. Calendly runs our booking pages. These providers set cookies under their own policies, which we do not control.
We do not use advertising or retargeting cookies. We do not sell data collected through cookies.
Controlling cookies yourself. Most browsers let you block cookies, delete existing ones, or warn you before one is set. Look under privacy in your browser settings. Blocking essential cookies may stop parts of the site working. To opt out of Google Analytics across all websites, Google provides a browser add-on at tools.google.com/dlpage/gaoptout.
We protect personal data with device encryption, individual accounts with two factor authentication and role based permissions, systems that are not exposed to the public internet, activity logs kept for at least 12 months, and daily encrypted backups held separately from our main systems.
We are a small company and we hold no security certification such as ISO 27001 or SOC 2. No system is completely secure. If a breach puts your data at risk we will tell the Data Protection Board of India without delay and give full details within 72 hours, tell you within 72 hours, and report to CERT-In within 6 hours where their directions require it.
Huzefa Bookwala Playdawn HR Consulting Private Limited Alankar Plaza, BK Circle, Nayak Layout, 8th Phase, J. P. Nagar, Bengaluru, Karnataka 560076, India grievance@playdawn.com .
We acknowledge complaints within 3 working days and resolve them within 30 days.
We update this policy when what we do changes. If a change materially affects how we use data we already hold about you, we will contact you directly. Earlier versions are available on request.